Capacity vs Planned vs Tracked
Workload Distribution
Time Tracked by Ticket
Sprint 66 vs Historical Averages
Retrospective — We Should...
▶ Start
- Comment resolution on each ticket — Document resolutions for easy future reference.
- Buffer SP estimates — Add 1h for deployment + 1h for bug fixes. Code-based tickets: add 3h for bug fixing. Overestimate complex tasks 2-3X.
- Test immediately — Pre-deployment (main) and post-deployment (live). PM creates Jira tickets for bugs on the spot.
- Share blockers daily — Post blockers, questions, updates, and accomplishments in #app-development throughout the day.
- Voice-first for challenges — Everyone jumps in to put minds together to resolve issues.
■ Stop
- Letting bugs linger — Prioritize persistent bugs, even if non-critical.
- Waiting on vendors — Escalate sooner using direct contacts or alternatives (e.g., GCP takes 1+ week to respond).
- Chasing bad tools — If it doesn’t meet business objectives, drop it. Research costs/risks before committing.
- Ignoring feasibility — Consider long-term viability and client feedback early, not after building.
✓ Keep
- Research before committing — Evaluate costs, benefits, and transition risks before new vendors.
- Team ticket reviews — Discuss tickets when created for alignment and accurate SP estimation.
- Calls for fast alignment — Sync over calls for complex development, especially with AI coding.
- Transparent communication — Maintain openness with respectful communication. Communicate scope changes immediately.
- Share AI learnings — Use Perplexity Code-Based Application space with system instructions to connect with GitHub. Share best practices with team immediately.
- PM creates bug tickets immediately — Follow bug ticket writing instructions during testing.
Monthly Cost Overview
Variable Costs (scales with usage)
Anthropic API$117.20$59.03
Twilio$11.44$3.78
HeyGen API$10.39$0.00
OpenAI API$9.54$3.57
Variable Subtotal$148.57$66.38
Fixed Overhead (same regardless of scale)
Claude Code$320.00$73.90
SendGrid$89.95$20.77
Bubble$32.00$7.39
HeyGen$29.00$6.70
Vercel$20.00$4.62
Fixed Subtotal$490.95$113.38
Google Cloud (Covered by Credits)
GCP Credits Remaining: $16,960.98
~20 months at current usage ($835/mo)
Cloud Run$282.92$20.15
App Engine$235.32$22.02
Cloud Logging$135.77$0.00
Cloud Vision API$55.17$32.48
Cloud Storage$48.55$0.44
Gemini API$25.79$5.71
Networking$20.70$5.32
Compute Engine$13.56$3.45
Artifact Registry$11.32$2.59
Others$6.03$0.90
Total GCP Usage$835.13$93.06
Total Cost Summary
Variable Costs$148.57$66.38
Fixed Overhead$490.95$113.38
Out-of-Pocket$639.52$179.76
GCP (Credit-Covered)$835.13$93.06
Total All-In$1,474.65$272.82
💰 Actual cash spend: $639.52/mo — GCP is fully covered by $16,961 in credits